Activities of the District Administration

Know the Officer's Incharge of the Branches in the DC's Office

General Branch | Arms Branch | Supply Branch | Bakijai Branch | Housing Branch | Establishment Branch | Judicial Branch | Accounts Branch | Relief Branch | Election Branch | Development Branch

1. The issue of SC/ST/OBC, Domicile and PRC Certificates. 

2. Miscellaneous matters relating to the General Public 

i. Maintenance of the circuit house. 

ii. Matters relating to other departments. 

iii. Matters relating to Awards. 

iv. Matters relating to celebration of National/State holidays. 

v. Matters relating to civil/Military liason conferences. 

vi. Maintenance of records, Notifications. 

vii. Matters relating to Assembly/Parliament. 

viii. Mobilisation of small Savings. 

ix. Issue/Receipt of Dak maintenance of Service Postage Stamp. 

Functions of Arms and Explosives Branch  

1. Issue of Fresh Arms License. 

2. Transfer of Arms License. 

3. Renewal of Arms License. 

4. Issue of Duplicate Arms License. 

5. Issue of Explosives License (below 5 kg category) and N.O.C for installation of Stine Crushing Machines. 

6. Renewal of explosive License. 

7. Issue of N.O.C to applicant applying for explosive License (Above 5 kg category). 

8. Issue of NOC and License for storage of explosive. Materials e.g. LPG, Kerosene, Petroleum etc. 

9. Misc. matters relating to Arms and explosives. 

Functions of Supply Branch  

1. Issue of Family ID Card 

2. Issue of Licence and Permit for S.K. Oil Sub Dealer 

3. Appointment of Fair Price Shop Dealers 

4. Allotment of Midday Meal Scheme to Primary School Children 

5. Issue of S.K. Oil permit to officer and staff of Government employee. 

Function of Bakijai Branch 

Bakijai branch is looked after by one of the EAC in the district.  

1. The Bakijai Court deals with bank loan defaulters, Govt. loan (Housing, DTO, Motor Accident Claims/Insurance, Agri loans, Sericulture, Industries, Forests, Assam Financial Corp.) 

2. Cases are registered for bank loan/govt. defaulters and amount is realised through the Bakijai Court. 

Functions of Housing Branch

Housing branch is manned by the Housing Inspector. The Housing Department in Ri Bhoi District, is implementing only the Rural Housing Schemes where 3 (Three) Bundles of C.G.I. Sheets were given to the poor and bonafide Villagers of Meghalaya as grant-in-aid. Since inception of the Ri Bhoi District, from 1992-93 till 2000-2001 a total of 2091 Families have been provided with C.G.I. Sheets.

A. 1. Posting & Transfers of officers & staff of D.C.'s office and amalgamated establishment. 

2. Retention of posts. 

3. Creation of posts. 

4. Pay Commission. 

5. Department Promotion Committee. 

6. Pension. 

7. Sanction of extended Scale. 

8. Creation of Administrative unit. 

9. Disciplinary proceeding. 

10. Department Training of IAS/MCS/Staff. 

11. Unauthorise absence of staff. 

B. 1. Sanction of leave, Maintenance of Service Book and Leave Account. 

2. Sanction of holidays foregone. 

3. Sanction of Leave Concession. 

4. Sanction of drawal of surrendered E.L. 

5. Sanction of Advance (Puja, Christmas, etc. and temporary withdrawal of G.P.F. 

6. Installation of Telephone. 

7. Purchase (Repairs of T.W. Machines/Duplicating machines and other office euipments). 

Functions of Judicial Branch

The Judicial Branch, Deputy Commissioner's Office, Ri Bhoi District consists of 1 (one) criminal Peshkar, 4 (Four) Bench Assistants and 1 (one) Peon-cum-process-server.

It is to be mentioned that currently there are 9 (nine) Courts in the Deputy Commissioner's Office exercising jurisdiction over Criminal and Civil disputes arising within Ri-Bhoi District. They are:-

1. The Court of the Deputy Commissioner/District Magistrate.

2. The Court of the Addl. Deputy Commissioner/Addl. District Magistrate

3. 4 (Four) Courts of Assistant to the Deputy Commissioner/1st Class Magistrates.

4. 3 (Three) Courts of Assistant to the Deputy Commissioner/2nd Class Magistrates.

Besides the above mentioned Courts, the Deputy Commissioner also sits as the member, Motor Accident Claims Tribunal. Till date this District does not have a special Judge to preside over the NDPS Cases.

The Judicial Branch maintains the case records through the Bench Assistants, issues summons, Warrants, Notices, prepare Certificates, copies and most importantly, gives access to the Counsels of the parties with respect to case records etc.

The Judicial Branch handles more than 700 (seven hundred) cases both Civil and Criminal and the disposal of cases till date has been very commendable. Lok Adalats have also played a unique role in resolving disputes through the mechanism of compromise and conciliation. The last LOK Adalat was held on 25.7.2001 and 18 numbers of pending cases were resolved on the very same day.

The Accounts Branch or Nazarat branch deals with all the account matters viz. Salaries, O.E., T.E., etc of all Officers and Staff including Budget Estimates of all Heads such as "2053" - A, B & E, "2070", "2014", "2029" N.P. and "2056".The branch is manned by DDO, Nazir, Asst.Nazir, one LDA and a peon.

Relief Branch in DC's Office deals with relief matters concerning natural calamities. When there is occurrence of any natural calamities in the district, DC (Relief) immediately takes action to provide succour to the affected victims. Depending on the extent of damage and devastation caused to the affected people, services of the concerned departments are also requisitioned to provide relief to the victims. Relief assistance to the victims of Natural Calamities are provided in cash as per prescribed scale of Assistance given by the Government of Meghalaya. The following occurrences are treated as Natural Calamities by the Government of Meghalaya.

Relief assistance is given to natural Calamity victims after proper enquiry and assessment is done. The report is submitted to the Revenue Department for sanction of required amount.

Functions of Election Branch

Election Branch deals with election matters as regards preparation of Electoral Rolls and Conduct of Elections to the Assembly and to the Parliament and works connected thereto. The Election Commission of India appoints officers to look after the affairs of election. They are Chief Electoral Officer at the State Level and the District Election Officer who is also Deputy Commissioner at the District Level. Besides them, there are other functionaries such as Electoral Registration Officer/Assistant Electoral Registration Officer to assist the District Election Officer in discharge of election works. Election works are voluminous and therefore entails employment of large number of employees the requirement of which is met by requisitioning the staff of other Govt. departments. Once drafted for election work, all officers and staff are under the superintendence, direction and control of the Election Commission of India. The following are the main works in the election branch for which it has to make adequate preparation :-

PREPARATION OF ELECTORAL ROLL : The Election Branchis entrusted with the work of preparing preliminary work in respect of preparation of Electoral Roll and also makes necessary arrangement for safe custody of all Electoral Roll including custody of Photo Identity Cards. The Electoral Rolls are prepared in accordance with the provision of the RP Act,1950 read with the Registration of Electors Rules,1960and also as per the Guidelines issued by the Election Commission of India from time to time. There is one Electoral Roll for each assembly constituency. The Electoral Roll of each constituency is prepared in the prescribed manner by reference to the qualifying date. Every citizen of India who is ordinarily resident in a constituency and of 18 years of age are eligible to enroll in the Electoral.

The RP Act.1950 provides for correction of entries in the E/Roll in case of defective or erroneous entries. There is also provision for deletion of names of dead persons and deletion of names of persons who have shifted out of the relevant areas.

SPECIAL REVISION OF ELECTORAL ROLL : There is Special Revision of Electoral Rolls every year for inclusion of new names who have attained the age of 18 years with reference to qualifying date. The purpose of undertaking this kind of revision is to update the E/Rolls and also to make the E/Roll as clean and correct as possible. The names of dead persons are deleted from the E/Roll and the persons who have shifted out of the relevant areas are also deleted in the revision. For carrying out this works smoothly and efficiently, the election branch is entrusted with the works. Large number of employees are required to carry out these works. The election branch after assessing the manpower requirement, requisition the required staff from other govt. departments.

The offshoot to the preparation of Electoral Roll is the issue of the Photo Identity Cards to the Electors. The Election Branch prepares the programmes as per the Guideline issued by the Election Commission Of India. Large personnel necessary for carrying out these works are assessed .Necessary works such awareness campaign, publicity, issuing of separate E/Roll for each Part to the Electors, preparation of banners and hoardings for informing people of the programme is done by the election branch. It also makes necessary arrangement for meeting traditional heads for their active participation in the programme.

The Election Branch is involve in every step with the preparation of Electoral Rolls.

CONDUCT OF ELECTION :The Election branch is responsible for preparation of works in connection with the conduct of elections. The conduct of election works are very elaborate and requires engagement of large numbers of personnels. The personnel requirement is met by requisitioning the staff from other govt. deptts. The conduct of election is done in accordance with the RP Act,1951 read with the Conduct of Elections Rules,1961. The RP Act,1951 provides for appointment of Returning Officers, Assistant Returning Officers, The Zonal Magistrates, The Zonal Officers, The Presiding Officers, Polling Officers, Election Agents ,Polling Agents ,Counting Agents, besides other hordes of staffs for the conduct of the election successfully. It also requires to arrange preparation and printing of required number of ballot papers for the election. Therefore, the manpower requirement during the conduct of election is obviously large. The election branch makes necessary  arrangements for all these works. The marked copy of electoral roll of the part shall be supplied to the Presiding Officer to be used in the Polling Station. Every work connected with election is meticulously planned and co-ordinated and all these works are done by the election branch.

Functions of Development Branch

The Development Branch is DC's office as the name suggests deals with various development schemes. The fund for these schemes are placed at the disposal of the Deputy Commissioner. The DC in turn release the funds through the BDO concerned to the beneficiaries for implementation of the schemes. The beneficiaries have to take undertaking that the scheme will be implemented in the way and for the purpose it is sanctioned and also submit Utilisation Certificate and APRs having spent the fund. Only when they present the UCs and APRs will the second installment of fund will be released to the beneficiaries. The following are some of the schemes dealt by the Development Branch:-

1.C.D. Schemes - COMMUNITY DEVELOPMENT SCHEME.

2. CMYD Scheme-CHIEF MINISTER'S YOUTH DEVELOPMENT SCHEME

3. IA & CDP-INTENSIVE ARTS & CULTURE DEVELOPMENT PROGRAMME

4. ISYDP - INTENSIVE SPORTS &YOUTH DEVELOPMENT PROGRAMME

1. COMMUNITY DEVELOPMENT SCHEMES (CD SCHEMES) :- The proposals for this scheme are prepared by the DBOs under different sectors such as (1) Animal Husbandry (2) Industries sector (3) Agricultural Sector (4) Irrigation Sector (5) Health Education Sector. The fund under this scheme is placed at the disposal of the Deputy Commissioner. The BDO prepares the schemes within the allocated fund under each sector. These schemes are then approved by the Block Development Committee. The Deputy Commissioner after verifying and checking the schemes release the fund to the BDO for implementation.

2. CHIEF MINISTER'S YOUTH DEVELOPMENT SCHEME (CMYDS) :- The Chief Minister's Youth Development Scheme by and large tries to bridge the widening gap between the youth and the Administration between the youth and the Govt. Deptts. And also between youth and the Govt. By the introduction of this scheme which is implemented at the level of Deputy Commissioner, it tries to divert the energies of youth to productive purposes and help develop a healthy relationship between the administration and the youth and finally create a healthy attitude in the Govt. of the state.

The Following activities may be taken up under the scheme:-

(a) District youth Festivals.

(b) Cleanliness-drive in Urban areas to coincide with Gandhiji birth anniversary and social works in rural areas.

(c) Workshops/seminars on youth problems and youth developments.

(d) Sponsoring the youths for exposure trips/programmes outside the state in industry, transport, tourism, horticulture, AH & Vety., etc., through proper arrangement with concerned department authorities of the state.

(e) Youth counseling and Rehabilitation.

(f) State Level youth festival on Meghalaya Day by rotation at the District Headquarter.

Under this scheme the DC calls for application from all the youth organisation. After receiving the applications the list is prepared and calls the meeting of the Screening Committee for consideration of the proposals of the youth organisation. They are examined in accordance with the guideline. The Screening Committee after satisfying with the requirements of the Guidelines, then recommends the names of beneficiaries to the Director of Sports and Youth Affairs for allotment of fund. The beneficiaries have to submit Utilisation Certificate and APRs to the Deputy Commissioner.

3. INTENSIVE ART & CULTURE DEVELOPMENT PROGRAMME (IA& CDP) :The Intensive Arts &Culture Development Programme is basically a human resource development scheme aiming at the upliftment and development of contemporary and traditional Art, music and culture. Its basic aim is to give an opportunity to the tribal youth and cultural organisation to promote the traditional and contemporary art forms.

The fund for this scheme is placed at the disposal of the Deputy Commissioner by the Director Arts and Culture. This is also called MLA scheme because it is the MLA who select, identity and submit the scheme either to the DC or to the Director Arts & Culture. While identifying the scheme, due weightage should be given to the schemes which may promote traditional Art and Culture. The following will be eligible for assistance under the scheme.

(a) Cultural Clubs/Organisations and Associations duly registered under the Societies Act.

(b)  Well Known and Recognised exponent of traditional art forms.

(c)  Traditional local authorities for organising and promoting cultural activities.

The proposal for assistance under the scheme may include :

(1) Purchase of Art and Culture equipments, instruments and materials.

(2) Cultural meets and competitions in Dance, drama, music, painting and other art forms.,

The intensive Sports and Youth Development Programme is basically a human resource development scheme aiming at the development of talent, skills and aptitude of the members of the community at the grass root level through various programmes and local area activities/organisations.

The scheme includes purchase of sports goods, equipments, multigym or improvement of ground.

The fund under scheme is placed at the disposal of the Deputy Commissioner by the Director of Sports and Youth Affairs. When the amount is allotted the concerned MLA is intimated to submit the list of beneficiaries for consideration either to the Deputy Commissioner or to the Director Sports and Youth Affairs after selecting and identifying the scheme. Once the scheme is approved by the State Govt., the fund is placed at the disposal of the Deputy Commissioner who inturn release the fund to the beneficiaries through the concerned BDO. The beneficiaries of this Scheme is required to submit Utilisation Certificate and APRs as having implemented the scheme. The second instalment of fund is release only after receiving the progress report from the BDO and on receiving the UCs and APRs  and also after satisfying that the fund is utilized for the purpose it is sanctioned.

The Development branch in DC's office collects, scrutinise progress report of the schemes submitted by the BDO and sees that the schemes are implemented in accordance with the guidelines laid down by the Govt.